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The University of California
Statement of Privacy Practices
UC Recruit

1. Use of Your Personal Data

As part of our commitment to protecting your privacy, this statement is designed to provide you with information regarding how the University of California (UC) collects and processes the information you share when you use our websites located at,,,,,,,,,,, and each of their associated domains (together, the "Sites"), utilize our services, which include providing individuals interested in applying for academic positions at UC with a process for applying online using the UC Recruit online application system, or when you otherwise communicate with the hiring offices of the University of California (“UC Recruit Services”).

For purposes of the General Data Protection Regulation (“GDPR”), the data controller is the Regents of the University of California, with a location at 1111 Franklin Street, Oakland, CA, USA.

2. Your Personal Data We Use

Information you provide directly to UC: UC Recruit collects personal information about you called Personal Data. Your Personal Data is collected when you register or fill in a form on UC Recruit Services Sites, or contact UC Recruit Services. This includes information you provide when you create an account with the UC Recruit online academic recruitment system, fill in an online academic employment application, upload supporting material for an employment application, respond to online applicant demographic surveys, or use the site to contact UC Recruit Services. Depending upon the specific UC Recruit Service you use, the information you give us includes your name, address, telephone number, e-mail address, website address, employment history, education history, reference information, and other information you provide.

We also request more sensitive information about you, including your racial or ethnic origin, gender identity, sexual orientation, union membership, veteran status, and disability status. This more sensitive information will only be used with your consent, for particular purposes where the processing is necessary to meet a legal or regulatory obligation; the processing is in connection with UC establishing, exercising or defending legal claims; the processing is for previously disclosed academic research purposes, of which you have not opted out; or is otherwise expressly permitted by applicable law.

Log, Cookie and Device Data: We also collect log data, which is information collected whenever you visit a website. This log data includes your Internet Protocol address, browser type and some settings, the date and time of your request, how you used the Service, and cookie data.

We use “cookies” (small text files stored by your computer when you visit our website) and similar web technologies. We use session cookies to allow users to log in. We use analytics cookies from an external analytics provider to collect information about how visitors use our website. This information is reported in the aggregate to give us insight into how the Sites are being used. The analytics provider anonymizes IP addresses, and the anonymized data is transmitted to and stored by the analytics provider on servers in the United States. The analytics provider may also transfer this information to third parties where required to do so by law, or where such third parties process the information on their behalf. Our use of analytics will not associate your IP address with any other data held by other properties. For more detailed information about how we use cookies, please contact the UC Privacy Official identified below.

In addition to log and cookie data, we also collect information about the device you are using to access the Services, including what type of device it is, what operating system you are using, device settings, unique device identifiers, and crash data. Whether we collect some or all of this information often depends on what type of device you are using and its settings. For example, different types of information are available depending on whether you are using a Mac or a PC, or an iPhone or Android phone. To learn more about what information your device makes available to us, please also check the policies of your device manufacturer or software provider

Information from Other Sources: We also obtain information about you from other sources and combine that information with information we collect from you directly. For example, we collect information about you from the references you provide, and we may collect information about you that is publicly available. We use this data to inform our hiring decisions.

3. How We Use Your Personal Data and the Lawful Basis for Such Processing

UC Recruit processes your Personal Data for the following purposes and under the following legal bases:

4. Recipients of Your Personal Data

UC Recruit may share your Personal Data with the following recipients:

Any disclosure listed above shall be made in accordance with the California Information Practices Act. If your Personal Data is shared with a third party, UC will require that the third party use appropriate measures to protect the confidentiality and security of your Personal Data.

5. Security

UC takes appropriate physical, administrative and technical measures to protect the security, integrity, and privacy of Personal Data. These practices are consistent with applicable privacy and data security laws and regulations, and include:

For more information about how UC protects data, refer to Systemwide Information Security Policies and Standards.

6. Retaining and Deleting Your Personal Data

UC will only retain your Personal Data for the duration necessary for the data collection purposes identified above, unless there is a legal requirement to maintain it for a longer period.

For applicants that are not hired, all Personal Data collected as part of an application are deleted eight years after the academic year in which the recruitment concluded. For applicants that are hired, the application is retained until five years after the applicant is no longer affiliated with the university.

Legal action may extend these retention periods, but data is deleted as soon as possible following such a delay.

7. International Transfer of Your Personal Data

In order to fulfill the intended processing purposes described above, your Personal Data will be transferred to parties in the United States, which does not protect Personal Data in the same way that it is protected in the European Economic Area and United Kingdom. UC will undertake appropriate measures to ensure adequate protection of Personal Data, including utilizing appropriate physical, administrative, and technical safeguards to protect Personal Data, as well as executing standard contractual clauses approved by the European Commission, the UK, or a supervisory authority under GDPR, or obtaining your consent, where appropriate.

8. Your Rights

You have a right to:

UC may be obligated to retain your Personal Data as required by U.S. federal or state law.

If you wish to exercise your rights, you can contact the UC Privacy Official identified below.

You may choose not to visit or use UC Sites or participate in UC Recruit Services. If you choose not to share your Personal Data with UC or UC-approved third parties for UC Recruit Services you cannot be considered for a UC academic position. You are not required to participate in surveys and may continue to participate in our programs and use our services without doing so. You may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you choose to reject cookies, some parts of the Sites may not function properly. The parts of the Sites that cannot function properly are applying to a recruitment online.

9. Questions and Complaints; UC Privacy Official

If you have questions or complaints about our treatment of your Personal Data, or about our privacy practices more generally, please feel free to contact the UCOP Privacy Compliance Manager at, (510) 987-0479.

Effective Date: This statement is effective as of June 2, 2022.